Office Assistant / Office Manager

Who are we?

Flying Bisons is a leading Digital Consulting & Delivery company based in the heart of Europe, Warsaw. Our mission is to help our clients to Unleash Digital Potential™. We discover, define, design, and develop world-class digital products that drive business results for our clients, shaping digital experiences for millions of people around the world.

We stand out due to our end-to-end process that allows us to approach each and every challenge with confidence that we can deliver the best results. Our expertise includes Research, Digital Strategy, Branding, Content (Written, Photos, Videos), Product Design, Web & Mobile Development, Data Analytics & AI.

Join our 120-people team to co-create industry-defining products and heart-racing experiences for the biggest brands (Mercedes AMG, IKEA, KFC, eObuwie, Żabka, Sanofi, Zain) and disruptive startups (like Booksy, Nethone, Telemedi, or DevSkiller)!

We’re looking for a highly organised, reliable and proactive Office Assistant / Office Manager to join our team in Warsaw

If you're someone who enjoys creating order, solving everyday office challenges and making sure everything just works – we want to hear from you.

You’ll be the go-to person for keeping our office running smoothly, supporting the team in day-to-day operations, and helping our finance department with simple, structured tasks.

🛠️ What you’ll do

• Take care of the daily operations of our Warsaw HQ at WeWork (Prosta 20)

• Ensure the office is clean, stocked, and ready to go – from booking meeting rooms to managing deliveries and supplies

• Print and maintain documentation, both internal and for clients

• Support employees with basic office-related issues (e.g. equipment, space, supplies)

• Handle errands outside the office (e.g. visits to the post office or public institutions)

• Coordinate simple logistics and assist in organising internal events or meetings

• Support the finance team in collecting cost documentation and archiving invoices according to clear internal procedures

🧠 What you’ll need

• Great organisational skills and a get-things-done attitude

• Strong communication skills in both Polish and English

• Ability to work independently and take full ownership of recurring tasks

• Discipline, reliability and attention to detail

• A proactive, solutions-focused approach to daily challenges

• Familiarity with tools like Google Workspace, Slack and basic office systems

• Previous experience in an office or administrative role is mandatory – but we value mindset more than job titles

🚀 What’s in it for you

• A key role in the daily operations of a growing digital agency

• Full responsibility and independence in your area

• Supportive, international team that appreciates clarity and structure

• A modern, well-located office space in WeWork (Prosta 20, Warsaw)

• Transparent part-time engagement with room to grow and learn
  

Sound like your kind of setup?

Apply now and help us keep Flying Bisons running like a well-oiled machine 🧡

What do we offer?

💰 B2B

📍 Work from our modern office at WeWork, Mennica Legacy Tower (Warszawa, Prosta 20) – on-site, 5 days a week
🍀  Private healthcare (Enel-Med) 

⚽  Co-financing of Multisport card

👨‍💻  Apple equipment